Charlbury Primary School

Policies A-Z

Below is a selection of our policies. If you are looking for a policy which is not included in this list, please contact us with details.


Administering Medication

All children need medication at some point in their lives.  Some need routine and commonplace medication to control temperature, sore throats, headaches etc. and to relieve the symptoms of childhood ailments such as chicken pox.  Others need more long term, prescription drugs and creams for conditions such as asthma and eczema.

The staff and governors of Charlbury Primary School wish to ensure that all pupils are safe, comfortable and well enough to learn.  The school staff will do all that is reasonable to allow this to happen but at the start of the school day they cannot accept responsibility for any child who is showing symptoms of illness.  The best place for any sick child is at home or with a carer.  Occasionally a child with a long-term illness will need to be in school and take medication during school hours.

Read the full policy

It may also be useful to read the Illness Policy


The aim of the anti-bullying policy is to ensure that pupils learn in a supportive, caring and safe environment without fear of being bullied.  Bullying is anti-social behaviour and affects everyone; it is unacceptable and will not be tolerated at Charlbury Primary School.

Charlbury Primary School is a TELLING school. This means that anyone who knows or suspects that bullying is happening is expected to tell a member of staff.

Read the full policy


Swearing or inappropriate language is anti-social behaviour and affects everyone. It is unacceptable and Charlbury Primary School has a policy of zero tolerance i.e. inappropriate language will NOT be tolerated.

All members of staff will stamp on offensive language of any kind. The issues will be addressed in assemblies and in class through PSHCE lessons. Pupils’ awareness will also be raised by Anti-Swearing posters around school.

Read the full policy


From September 2015, the Government has made significant changes to the way that children in schools are to be assessed.  This is to tie in with the new National Curriculum that was introduced for all maintained primary and secondary schools in September 2014.  Assessment will look very different to how it has done for the past 20 years with the system of ‘levels’ used to report children’s attainment and progress having been removed.

Assessment is central to teaching and learning at Charlbury Primary School. We believe that learning for all children should be based on high expectations as well as being exciting, enjoyable and challenging. 

Read the full policy 


Charlbury Primary School is committed to providing a full and efficient education to all pupils and embraces the concept of equal opportunities for all.

We will endeavour to provide an environment where all pupils feel valued and welcome.

For a child to reach their full educational achievement, a high level of school attendance is essential. We will consistently work towards a goal of 100% attendance for all

Read the full policy 

Further information and downloads can be found on the Attendance page



The members of our school community believe that the way in which people feel about themselves affects the way they behave. Pupils who feel valued and have their successes recognised are more likely to behave appropriately. A positive ethos in the classroom and in the school will encourage an atmosphere of mutual respect in which pupils tend to behave well so that teaching and learning will lead to achievement.

Read the full policy 


Calculation Policy

Our Calculation Policy is divided into 3 parts; Key Stage 1, Lower Key Stage 2 & Upper Key Stage 2.  This will enable you to understand what is expected of your child/children in terms of Mathematics

Key Stage 1 Policy

Lower Key Stage 2 Policy

Upper Key Stage 2 Policy

Charging Policy

The 1996 Education Act requires all schools to have a policy on charging and remissions for school activities, which will be kept under regular review. 

Read the full policy

A summary for parents can be found here

Child Protection and Safeguarding

Charlbury Primary School recognises its responsibility for Child Protection and Safeguarding.

Read the full policy

Communication Policy

In our school we aim to build on our partnerships with parents and the wider community through effective communication and an open door policy.  We communicate through a range of different strategies; some as result of a statutory requirement and others reflect what we believe is important to our school.

Read the full policy

It may also be useful to read the Complaints Procedure see below

Complaints Procedures

Governing bodies of all maintained schools are required, from 1st September 2003, to have in place a procedure to deal with complaints relating to the school and to any community facilities or services that the school provides.

In addition, it is of great importance to the school and its staff that it maintains good relationships with its pupils, parents and other contacts. When problems occur they can usually be quickly resolved by informal discussion, and the school continues to consider this a desirable outcome. However, it is important for those occasions where more difficult situations arise that the school has a clear, fair and workable procedure in place for all concerned.

Read the policy

Confidentiality Policy

Read the policy


Data Protection Policy

Charlbury Primary School collects and uses personal information about staff, pupils, parents and other individuals who come into contact with the school. This information is gathered in order to enable it to provide education and other associated functions. In addition, there may be a legal requirement to collect and use information to ensure that the school complies with its statutory obligations.  We are registered, as Data Controllers, with the Information Commissioners's Office (ICO).

Read the Policy

Drug Education Policy

At Charlbury School we acknowledge that drugs affect all communities in modern society. We have a moral and legal obligation to the children in our care to address this issue and to ensure that we do all we can

Read the policy


Equality and Diversity

Charlbury School is committed to ensuring that the individuality of all our pupils, staff, Governors and members of the wider community is valued. We are committed to giving all our pupils every opportunity to achieve the highest of standards. Within this ethos of achievement, we do not tolerate bullying and harassment of any kind. We actively tackle discrimination against those with a disability (disabilism), racial discrimination, sexual harassment and discrimination and promote equal opportunities and good relations between and amongst all. We aim to ensure that the school promotes the individuality of all our pupils, irrespective of ethnicity, attainment, age, disability, gender or background.

We are committed to ensuring that positive action is taken where necessary to redress the balance of inequality that may exist. We aim to reflect the diversity of our local community and society and ensure that the education we offer fosters positive attitudes to all people. The Oxfordshire County Council Admissions Policy (which governs school admissions) is equally open to pupils of all groups. We believe that these commitments are as important in the context of a school with limited ethnic diversity (like Charlbury) as well as in a school with a more ethnically diverse population.

Read more about this policy

E-Safety Code of Conduct

As part of our curriculum we encourage pupils in all year groups to make use of educational resources available on the internet.  Access to the internet enables pupils to conduct research and obtain high quality educational resources from libraries, museums, galleries and other information sources from around the world.

We are keen to promote safe use of the Internet as soon as your child starts school and feel that it is never too early to start good practice.  We have therefore written a Code of Conduct for Foundation Stage, Years 1 & 2 and a Code of Conduct for Years 3, 4, 5 & 6.

E-Safety Code of Conduct for Foundation Stage, Years 1 & 2

E-Safety Code of Conduct for Years 3, 4, 5 & 6


First Aid

We are committed to all staff having the relevant level of First Aid training.

Read the full policy

Food Policy

We want to continue to actively encourage and promote healthy eating as part of a healthy lifestyle. There is much evidence that diet and activity levels experienced during childhood are reflected in our bodies in our teenage years and adult life. Healthy eating and being active not only aids physical development but also increases mental capacity and concentration. In addition, everyone in school should also respect diversity in diet related to faiths, ethnicity and cultural differences.

Read the full policy



It is an expectation that all children who attend Charlbury Primary should undertake to complete homework dependent on their year group with their parents’/carers’ support.

Why do Homework?

Regular, well-planned homework can:

Read the full policy


Internet code of conduct 



The Governing Body regards the school buildings and grounds as a community asset and will make every reasonable effort to enable them to be used as much as possible.
However, the overriding aim of the Governing Body is to support the school in providing the best possible education for its pupils, and any lettings of the premises to outside
organisations will be considered with this in mind.

Read the full policy


Mobile Phone Policy

Read the full policy


No Smoking Policy

Read the full policy


Photography in School

Charlbury Primary School, in conjunction with the 'Schools Safeguarding Team' have put together guideance on the use of photographic images and videos of children in school.

Read the full guideance

PSHCE Policy

Read the full policy

Pupil Illness

This policy outlines procedures to be followed in the event of a pupil illness. As illnesses are diverse in nature it will not be able to cover all eventualities.

Read the full policy


Safer Recruitment

This policy has been developed to embed safer recruitment practices and procedures throughout the school.

Read the full policy


Read the full policy

More information about SEND at Charlbury Primary School can be found HERE

Sex and Relationships Education

Read the full policy

Social Media Policy

 Read the full policy

Spiritual, Moral, Social & Cultural Development (SMSC)

Read the full policy

Supporting Pupils with Medical Conditions

Read the full policy


Teaching and Learning

This policy is a statement of the aims, principles and strategies for teaching and learning at Charlbury Primary School.  It forms the context in which other policy statements should be read.  The policy was developed in consultation with staff and governors and is supported by the stated aims of the school.

Read the full policy



Visitors are very welcome to Charlbury Primary School, however it is our school’s responsibility to ensure that the security and well-being of our pupils is uncompromised at all times. 

Read the full policy


If you require a printed version of any of these Policies please ask at the School Office.

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Useful Documents

Permission to Administer Medicine Request Form


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